The new year is right around the corner, so it’s a great time to get organized and decide what you’re going to accomplish in the upcoming year. Calendars are great ways to keep both your work and personal life in order without getting overwhelmed. Here are some great tips for using your calendar to get organized in 2020!
Looking at a calendar full of tasks that need to be done can be discouraging. Color coding is the perfect way to break up your tasks and organize them by category. You may red for work-related tasks, blue for personal activities, and green for any priority tasks. When you separate your tasks into groups, they become a lot less intimidating.
Rather than creating a long daily to-do list, consider creating time blocks instead.Often times, we write unrealistically to-do lists that are nearly impossible to complete in one day. Time blocks designate a certain amount of time to specific tasks, which gives you a better idea of what can be accomplished.
You may block out an hour of time in the morning to sift through emails, a two hour period to handle business calls, and a designated lunch hour. Organizing time versus organizing tasks can help increase focus and minimize distractions.
An optional calendar helps you plan for the unexpected. This calendar consists of tasks and activities that aren’t mandatory. This could be anything from a birthday party to a class you’ve always wanted to take. These are things you want to get done, but aren’t exactly necessary. Creating an optional calendar gives you a list of possibilities if your schedule ever frees up at the last minute.
One of the most important things to do when organizing your 2020 calendar is to incorporate unstructured time. Often times, we get so wrapped up in our lives that we forget we need time to rest. Overworking yourself will not only leave you exhausted but can have negative effects on your health as well.
Always incorporate 2-4 hours of unstructured time into your calendar to give you time to unwind. Whether you want to relax, meditate, write, or stretch, this time is meant to relieve stress and ease your mind.
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